Appendix 1, Lead Member for Transport and Environment

Noted · Received for information; no decision followed.

The policy explains why the East Sussex and Brighton and Hove Record Office collects archives, what it collects and how it does so, and sets priorities for future development of its holdings. p2

The Record Office does not accept unsolicited deposits of archive material; accessions are only accepted by prior arrangement and after an assessment of the material offered. p36

The Record Office has acquired Preservica for digital preservation and will continue to increase the assets held on the system, making them accessible via the online Universal Access platform where practicable. p46

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• p2Date: October 2025 March 2026 Document summary This document explains why East Sussex and Brighton and Hove Record Office collects archives, what it collects and how it does so. It also identifies areas for development in the Record Office’s holdings in order to set priorities for the future.
• p365.2 East Sussex and Brighton and Hove Record Office will not accept unsolicited deposits of archive material. Accessions will only be accepted by prior arrangement and following an assessment of the material being offered, in accordance with this policy and related documents. All potential depositors should read the information available and then contact EBHRO@eastsussex.gov.uk in the first instance.
• p467.1.8 The Keep Public Engagement Group produces an annual Communications and Engagement plan to ensure that engagement activity is carried out making best use of available resources. 7.1.9 East Sussex and Brighton and Hove Record Office has an established volunteer programme enabling further community engagement with the sector, and collections development activity. 7.1.10 The Record Office is responsive to The National Archive in its capacity as a Place of Deposit for public records, and has an established process for regular transfer of Coroner’s Records from East Sussex and Brighton & Hove to the archive. 7.1.11 East Sussex and Brighton and Hove Record Office does not have a cataloguing backlog. Less than 1% of the archive’s holdings (current accessions) are unlisted. 7.2 Areas for development 7.2.1 East Sussex and Brighton and Hove Record Office will develop and implement an internal communications programme to increase awareness of what records the archive holds on behalf of Council departments, and how these can be a useful resource for wider Council staff. 7.2.2 The Record Office will continue to work with District, Borough and Parish Councils to ensure regular transfers of records that are made accessible to the public (subject to relevant legislation). 7.2.3 The Record Office will continue to address representation of, and support improvements to existing catalogues of marginalised and underrepresented communities through its accessions policy and project work. 7.2.4 East Sussex and Brighton and Hove Record Office has acquired Preservica for digital preservation and will continue to increase the assets held on the system, making them accessible via the online Universal Access platform where practicable.